Frequent questions about Paper Formats
Doubts about: Text formatting
A) With regards to the format, should the first line of each paragraph be indented or not? If yes, at how many centimeters? How should the paragraphs be separated, by a simple line? Should the pages be numbered at the top or bottom, centralized or to the right?
This information is usually not standardized.
Therefore we accept papers with paragraphs with or without an indent. Regarding numbering of the pages, we also accept without a set standard.
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B) In the formatting instruction area of your site it says the following: “Spacing: Simple (between characters, words and lines)”. Can I leave one “enter” after each paragraph?
Spacing is one thing, the information serves for the whole text. Paragraph separation is another thing, and we accept both separation by one line in blank (by pressing enter) and by an indent on the first line of each paragraph.
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C) General rules regarding itemization (spacing in relation to the previous and next text, that is, the format of the item paragraph, font to be used).
Font Times New Roman, size 12, the spacing may be larger than that requested, but never smaller.
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D) Should a space corresponding to a line be left between paragraphs?
Yes, however, we also accept the separation of paragraphs by indents on the first line of each paragraph and without a line left blank.
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E) Can I use font size 10 for bibliographical references, as in the guidelines it only mentions illustrations, tables and graphs?
The correct form is to use size 12 for the bibliographical references too.
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F) Can I use font size 10 for direct citations with more than three lines?
Yes. Citations should be size 10 to 12.
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G) Should the abstract also be in size 12?
Yes, the body of the paper should also be maintained at size 12.
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H) Can I send the text without spacing between the paragraphs?
Yes, however it must then include indents.
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I) Can the “Notes at the end of the text” be typed in Font Size 10 (as suggested by the ABNT norms) or must Font Size 12 be maintained (used in the body of the text)?
Size 10 may be used.
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J) My text contains formulas, which I would prefer to place in font size 10 to create a highlight in relation to the text. May I put them in font size 10?
If the tables have the function of a table (to illustrate or complement the text) they can remain in font size 10.
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Doubts about: File format for sending
A) May I submit a paper in zip format?
No.
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B) Does the submission program recognize Office 2000 for Windows Xp?
Yes, it accepts any version as from Office 97.
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Doubts about: Graphs and figures
A) Are figures created in Word with the assistance of texts, arrows and lines allowed in the paper?
Yes.
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B) I am analyzing all of the data in the SPSS statistical software. Can the graphs be in SPSS, pasted as a figure? Or do they have to be in Excel?
We aren’t familiar with this software, but if the graphs generated in it are pasted as a figure in Word and it is possible to analyze the font size, there is no problem. The graph should be editable so that we can analyze it. If not, it should then be in Excel.
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C) Can the graph be colored?
Yes.
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D) When we embed figures in PowerPoint, or Excel, the size is reduced. Is this normal?
Yes. For this reason the figures should be resized to size 10, as requested.
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E) I am embedding a figure, created in PowerPoint, in my paper and I don’t know exactly how to proceed. The figure is in size 10 in PowerPoint, but when I place it in Word the letters become smaller.
You have to resize the figure in Word manually, so that it stays size 10.
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F) Should I group the figure in PowerPoint before placing it in Word or not? If I group it, you won’t be able to evaluate the font size.
If the grouped image becomes uneditable, you shouldn’t group it.
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G) There are some figures/tables in the article I intend sending in without data, containing text only. Is it still necessary to use Excel and then place it in Word?
The figures/tables can be done directly in Word.
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H) I developed an organogram in Microsoft PowerPoint with a specific tool for this purpose that is also available in Word. To place the figure in the article, I copied the whole slide in PowerPoint. In Word, I went to Paste Special, chose the option Paste Link, as Microsoft PowerPoint Slide of the Microsoft Excel spreadsheet. I would like to know if this is the correct procedure. When I click on the figure it opens PowerPoint normally and it is possible to edit the figure.
This procedure is correct. The most important thing is that the figure/table is editable.
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Doubts about: Norms
A) Can I submit papers with any type of Norm (ABNT, APA etc.)?
The standard norms that should be obeyed are specified on the folder (printed) or on this site. Regarding bibliographical references, the ABNT norms can be followed.
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B) Should ABNT norms be followed in bibliographical references?
Yes.
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Doubts about: Titles, notes for footnotes and letterheads
A) I know that footnotes are not permitted, however the first page of the article to be submitted contains a footnote about the authors, that is, at the top of the page the authors are listed and at the end (footnote) they are described. For example:
Top: Prof Dr Xxxxxx Xxxxxx¹
Footnote: 1 Professor of the Department of Xxxxx of XXXX. Is this type of note allowed?
In addition to not permitting footnotes, we don't accept papers with the authors identified. Therefore, remove the footnotes and letterhead.
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B) Should the titles and notes at the end of table also be in Times New Roman 10 as stated by ABNT?
They should be in Times New Roman, from 10 to 12.
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C) Should the figures and boxes also have a font size of 10 (the example of the font to be used in content of the boxes, tables and figures) or should they be in size 12 (the example of the font to be used in the rest of the text)?
Regarding the table titles, it remains up to the author, being that the tables can have a size 12 or 10, as to the author’s preference. If in doubt, leave size 10 in all tables, graphs and figures.
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D) Is there a difference in size between titles and subtitles etc?
Any size including and above 12 can be used for the titles and subtitles. That is, the titles and subtitles cannot be smaller than 12.
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E) I would like to know if there is a standard letterhead, with the name of the event that I am submitting my paper to, which should be placed in the body of the article.
There is no need to place the event’s name.
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F) How can I put all the notes at the end of the text? Is there a Microsoft Word function for carrying out this task?
For putting the footnotes at the end of the text, Word has the following resource: You should click on the footnote with the right button and choose the option “Convert to End Note”. It will then move directly to the end of the text.
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Doubts about: PDFs
A) I would like to send an article written in LaTex, a mathematical text processor. But it is impossible to convert to Word, I can only convert it to PDF. What can I do?
This is not possible, as we will not be able to evaluate the paper because it will not be possible to see the font or font size.
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Doubts about: Boxes and tables
A) I have large tables that do not fit on the “Portrait" format. Can I place the page in the “Landscape” format?
Yes, as long as you respect the margins and format.
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B) I copied and pasted from PowerPoint, but the font size was reduced during the process. Is there a rule about the font size in boxes and tables? Can the table can be done in Word, and then transferred to PowerPoint, to be returned to Word later?
Times New Roman, font size 10 for boxes and tables if the table was done in Word, it is not necessary to transfer it to PowerPoint and then back to Word again. The table can be done directly in Word.
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C) Is it a rule to do the boxes and tables in Excel and later place them in Word, or can I do them directly in Word?
We say it should be done in Excel as that way the table is editable, it is possible to do formulas and it has a number of resources. If you want to do a simple table, you can do it in Word. The program is up to you.
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D) SPSS is a software we use to do market and client segmentation. But it doesn’t matter which software is used. I would like to know if I can insert a figure in the article. It’s like a table but as a figure, not with a table’s format as requested by you in the paper’s format. To sum up, can I import a table as a figure in my work and be accepted?
We do not recommend the software in question. However, if the figure inserted/embedded is editable, it will be edited.
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E) In the case of boxes and tables inserted into Word, should the format recommended on the site for inserting tables and graphs from Excel and PowerPoint be followed? Or in this case does the format referring to the text count?
In this case the format referring to texts with tables and figures in size 10 counts.
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F) Should tables originating from Word also be embedded in Word again later?
No.
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G) Can the tables have a width slightly wider than the text?
No.
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H) Can the articles contain boxes and tables? Should the font be size 10 in this case?
Yes.
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I) If the table is very big, can it be divided in half?
Yes, there is no problem in dividing tables, as long as the congress norms are followed.
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J) Can I use “Boxes” or only tables and graphs?
You can use boxes without any problem. You can also place them in the formulas if you wish to.
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Doubts about: Teaching Cases
A) Are the rules for submitting Teaching Case Studies the same as those for other types of articles (number of pages, format - title, introduction, references etc.)? In the Case Study evaluation criteria, for example, it talks of the quality of the Teaching Note, the Case Objectives etc…I assume that I have to include these topics so that they can be evaluated. Should I include them as a final attachment? Or as part of the case? Generally at the end of each case there are some attached questions that pertain to the case that should be answered by the students. Should I also include these questions?
The number of pages, margin format, font size etc. are the same as the other ANPAD articles. It is not necessary to open topics related to the evaluation criteria, these criteria were only sent so the authors would know which items would be evaluated. It would be a good idea to include the questions to the students, if this is part of the pedagogical objectives of the case (teaching notes).
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B) Should the size of an “Administration Case Study” be limited to a maximum number of 16 pages, including Text/Composition of the Case + Attachments + Teaching Notes?
Yes, exactly.
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C) I would like to submit a Teaching Case to EnANPAD. Should I only submit the Teaching Case (complying with the formatting rules common to all the other articles) or should I submit, in addition to the Teaching Case, the Teaching Note (in another document or attached to the Teaching Case)?
In a Case for Teaching, the note is presented separately, but it is part of the text given to the students. For EnANPAD, as 2 separate documents cannot be sent in, place the teaching note at the end of the text, as an attachment, complying with the 16 page limit of the whole paper.
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D) I would like to submit a paper in the form of a Teaching Case. Can I submit a paper in this format? If it is possible, will it be necessary to identify the company where the work was carried out or authorization from a person responsible for the company necessary? Does the paper need the organization to be indentified?
Yes, it is possible and very welcome for Teaching Cases to be submitted, all of which should be sent to the Teaching and Research in Administration and Accounting area. It is not necessary to identify the company, you can use a fictitious name instead.
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E) I am interested in submitting a Teaching Case to EnANPAD. However, I have a few doubts regarding the format and methodology:
1) Should the format of teaching cases strictly follow the format rules of other articles?
2) Should Teaching Cases include Teaching Notes? If the answer is yes, should the Teaching Note be considered a separate document (another file) or an attachment of the Teaching Case? In this last case, should the size of the Teaching Case, including the Teaching Note, have a maximum number of 16 pages, like the other articles?
The format of a Teaching Case is different to that of a scientific article (see the article by Prof. Sylvia Roesch, published in the annals of EnANPAD 2006). However, the number of pages, font size etc. should comply with the event rules.
The teaching note should be placed at the end of the text and not in a different file. In total, the text should include a maximum of 16 pages.
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F) Should the Teaching Case Studies be accompanied by their respective Teaching Notes? Are they counted as part of the total number of pages? Is the Teaching Note included in the Annals?
Yes. The Teaching Notes should be placed at the end of the Teaching Case. In total, the complete text should have a total of no more than 16 pages and yes, everything will be included in the annals (as everything, including the teaching notes, is part of a single file).
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G) Is there a limit to the number of pages for submitting a paper in the Teaching Case format? Are the attachments included in this limit?
Should texts supporting the paper, such as newspaper clippings, be attached? Can they contain the logo of the publications?
Paper support texts to be provided for students’ analysis and teacher support should also be attached.
Recommendations can be made regarding the development of the case in the class, for example: “Students should work in groups of four with each one representing one of the companies involved in the business”.
The Teaching Case, including the Teaching Notes, Bibliography and other attachments should not exceed a limit of 16 pages. They should also all be included in a single file. However, it is worth checking the relevance of placing logos and other clippings so as not to make the text very “cluttered”. Regarding the recommendations, there is no problem in inserting them.
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Doubts about: Identification
A) What is hidden information?
It is invisible information that is stored together with the file, much of which allows the author to be identified.
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B) Which resources can store hidden information?
• Quick save: If you save a document the selection box “Allow quick save” marked and open the document as a text file, the document may contain information that you previously deleted. This happens because a “quick save” adds the changes made at the end of the document; don’t embed the changes (including the deleted information) in the actual document.
• Compare and merge documents: When you compare and merge documents, Microsoft Word uses randomly generated numbers to help maintain control of the related documents. In spite of these numbers being hidden, they can be used especially to show that the two documents are related.
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C) How do you reveal hidden information?
• Controlled alterations and comments: Click on Markups in the View menu.
• Text formatted with hidden attribute: Click on Options in the Tools menu, in the View tab mark the selection box Hidden Text in Formatting Marks
• Older versions of a document: If you specified that Microsoft Word should save one or more versions of your document in the same file, these versions are saved with information hidden in the document, in a way that you can recover them later.
• Field codes: Follow one of these procedures:
> To show or hide the field code referring to a specific field, click on the field or on the results of the field and press SHIFT+F9.
> To view or hide the field codes for all the document fields, press ALT+F9.
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D) How can I remove hidden information?
Firstly, if the file is “protected”, unprotect it for comments and alterations.
For this, click on “Unprotect document” in the Tools menu.
If you are using a password to protect the document, you will need to type it before unprotecting the document.
• Comment: In the Revision toolbar, click on the arrow alongside “Reject alter/delete comment” and, then, click on “Delete all comments in the document”.
Note: If the Revision toolbar is hidden, display it; to do this, click with the right button on the mouse on any toolbar and then click on Revision on the menu shortcut.
• Control alterations: In the Tools menu, click on Options and then on the Security tab.
Mark the “Remove personal information from this file when saving” selection box Save the document.
Note: When you use this option, the personal information that follows is removed from your document:
File properties: Author, Manager, Company, Saved by.
Names associated to comments or controlled alterations: The names are changed to “Author”.
Circulation List: The circulation list is removed.
Smart Tag URL downloads
The letterhead of the email that was created with the email button is removed.
Version: The name in “Save as” is changed to “Author”.
• Quick save: To completely remove the deleted information from the document, do the following:
If you have a document open as a text file, close the text file and open the document as a normal Word document.
In the Tools menu, click on Options, click the Save tab and unmark the selection box “Allow quick save”.
In the File menu, click on Save.
Random number to increase merging.
• Compare and merge documents: In the Tools menu, click on Options and then on the Security tab.
Unmark the selection box “Store random number to improve merge accuracy”.
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E) Besides entering File/Properties, and removing my name from the document, what else must be done to ensure the document is not identified? Could there be other information, in addition to this, that needs to be removed from the file, so that it is not identified?
Besides what you have already done, you can also click on Tools > Alteration Control > Accept Alterations.
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F) I still cannot remove hidden information from my Word document. How should I proceed?
Removing hidden information from Word is not always simple, as the method of doing this may vary, depending on the version of Word that is being used and your customized configurations. In the case of doubt, consult the user manual of the software you are using.
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